Women’s International Coalition Organization Sierra Leone
(WICOSL)
CONSTITUTION
159 Circular Road, Freetown
Sierra Leone
Phone: +232 22 223136/ +232 33 425 797
Email: wicosierraleone@yahoo.com
BACKGROUND
Women International Coalition Organization Sierra Leone (WICO Sierra Leone) is local non-profitable organization (NGO) founded in Sierra Leone by Martina Manu Jan Kabba, while applying as a volunteer to work in the WICO youth office on a youth programme in August 2006. WICO Sierra Leone is a branch of Women International Coalition Organization founded in Jerusalem - Israel by Dr. DALIA STEINER "Ambassador for Peace", and in Oklahoma City, Oklahoma, U.S.A, by Rev. MARILYN KOTULEK - "International White Eagle Ministries", INC.
GOALS
WICO Sierra Leone shall promote the International organization's goals, which include among other things to:
· Work for the benefit of men, women, children and the physically challenged in Sierra Leone and all over the world with no preference towards ethnicity or religion, in the protection of their rights and providing them opportunities to a better quality of life;
· Advance them in different fields such as: (Professional) Education, Culture: for peace and mainly prevent violence, injustice evolving from discrimination and social inequality.
· Encourage democratic thoughts and actions through a collaborative environment to positively impact the community especially the women;
· Encourage entrepreneurship and promotion among women through participatory approaches;
· Provide a unified voice in the affairs of leadership, business, justice, human rights, democracy and health care;
· Develop leadership skills, capacity and experience necessary for women empowerment;
· Promote or conduct business development practices pertinent to promoting equal opportunities for all people to reduce poverty.
· To promote tolerance, integrity, understanding, and peace, for effective change in the
lives of all people in the community
We, the founding members of "WICO Sierra Leone" as listed below do hereby establish this Constitution on 1st October 2007 in order that our purpose be realized to its fullest extent.
1. Martina Manu Jan Kabba
2. Andrew Jeneke Kromah
3. Edith Squire
4. Eila Turay
ARTICLE I
THE SUPREMACY OF THE CONSTITUTION
This constitution shall be the supreme and binding authority of the organization and any resolution, policy or action inconsistent with this constitution, this constitution shall prevail and the resolution, decision, policy or action shall be to the extent of such inconsistent null and void.
ARTICLE II
NAME OF THE ASSOCIATION
1 The name of association shall be Women’s International Coalition Sierra Leone, herein also refer to as ‘WICO Sierra Leone’’ and shall be located and operate in Sierra Leone.
ARTICLE III
AIMS AND OBJECTIVES
- To establish common understanding, awareness no discrimination amongst it’s members.
- To boost members morally and economically in times of need.
- To embark on developmental programme.
- To foster the interest of members and promote tolerance, peace, integrity, and understanding for effective change in the welfare of individual lives of all people in the community.
- To promote gender, children and disabled rights and empower them to access and enjoy equal and sustainable social, political and economic opportunities without any discrimination.
- To develop leadership capacity, promote alternative dispute resolution, democracy and human rights, business development and promoting awareness of responsibility to participate in public affairs by the community.
- To advance peace and resolve conflicts for mutual exchange of social, cultural and historical understandings and good will along with educational and technological ties on one hand, and to foster close and strong ties with other compatriots and development partners.
ARTICLE IV
MEMBERSHIP
- Affidavit of Eligibility is a required informational form filed by any member or organization, which identifies the organization or members interested in being general members of WICO Sierra Leone and must include all pertinent information.
- WICO Sierra Leone shall bestow associate and honorary membership, as he/she may deem necessary.
- Eligible to vote shall refer to any member unless otherwise prohibited within this constitution.
- The board is a joint committee of all sub-committee responsible for various activities of the organization, as they will from time to time be constituted in accordance with this constitution.
- ‘WICO Sierra Leone’’ is an affiliate Organization of WICO International.
- Quorum shall be understood as the presence in meetings of representatives of 50 % of entire committee or organization’s member plus one additional member, also known as a majority.
- Any individual wishing to join the organization can do so by applying to join and agree to abide by the constitution of the Organization on signing an affidavit of eligibility. No one shall be discriminated on basis of race, religion, nationality, color or creed of the individual.
- The following are the types of membership:
I. General members: All women who will express willingness by applying for membership and pay an annual subscription fee of Le20, 000 (6.50US Dollar) on signing an affidavit.
II. Associate members: All Individuals joining the organization but unwilling to sign an affidavit of eligibility. There shall not be any subscription fee for association members of the Organization and they will not be eligible to vote or stand for election into an office but can attend assembly meetings and participate in discussions i.e. the Men.
III. Founding members: Individuals who had been involved in the establishment of this organization from the very beginning up to the end shall be called the ‘Founding members’’ of the organization. The rights and privileges of the founding members are the same as that of the member for as long as the organization exists.
IV. Life member: Any member wishing to be a member for life of the organization can do so by paying a one-time donation determined by the executive body. She shall be called ‘Life Member’’ of the organization.
V. Honorary Member: WICO Sierra Leone shall award honorary membership to those individuals whose contributions are essential to attain the main objectives of the organization. Honorary members are not eligible to vote; however they can participate in general council meetings. The executive committee nominate individuals or organizations for honorary membership i.e. members of WICO in other countries.
VI. Youth Member: Individual below the age of 18 (eighteen) who join the organization shall be termed as ‘Youth members’’ as a youth member they can learn from members as mentors of the organization and acquire valuable knowledge and experience. As future members of the organization leadership qualities shall be encouraged and developed so that they could assume future leadership role in the organization. Youth members are not allowed to vote. No member or representative may hold more than one seat.
ARTICLE V:
REGISTRATION AND SUBSCRIPTION
- To become a full–fledge member, individual shall pay an annual subscription fee of Le50, 000 and affiliate organization will pay Le100, 000 i.e. District branches.
- Any committee or assembly member exceeding two absences without justifiable reasons will be declared inactive, and shall be suspended from voting privileges until reactivated.
- An inactive member may request reactivation from the assembly at any regular meeting after demonstrating regular attendance. A simple majority vote of the whole Assembly is sufficient to reactivate a delinquent individual organization.
ARTICLE VI:
THE ORGANIZATIONAL STRUCTURE:
- The organization structure of the WICO Sierra Leone will comprise of the following bodies:
- The Founding members
- The Assembly
- Executive Body
- The District Committees
- Headquarters
- The Advisory Body
- The Assembly shall consist of all members of the organization. It is the main body of the organization and will elect the members of the Executive body.
- The Executive is a body of elected members who will carry on the business of the organization and are accountable for planning, managing, monitoring and implementing the function of the organization.
- The Executive body shall be of 7 elected members from the active members of the assembly.
- The headquarters shall be the main administrative and coordinating center for the activities of WICO Sierra Leone. The executive will deem however the organization will establish offices and branches as necessary.
- The Chief Executive Officer in consultation with the Executive Body shall nominate the Advisory Body of not more than 3 members. Nominated members of the Advisory Body shall remain in office as long as the term of office of the Executive Body. All past Chief Executive Officers shall become honorary members of the Advisory body and remains to be so as long as she desires.
ARTICLE VII:
OFFICERS
A. WICO Sierra Leone executive body shall be composed of the following to be elected by the assembly in accordance with this constitution:
· Chief Executive Officer
· Program Coordinator
· Secretary–general
· Assistant Secretary – general
· Financial Secretary
· Public Relations Officer
· Member/Administrative Assistant
B. The Organization shall have a Speaker of the Assembly who:
1. Shall be elected according to requirements in Article VII of this Constitution.
2. Shall preside over all regular and special meetings of the Assembly.
3. Shall obtain copies of all resolutions to be introduced in the Assembly and ensure they are
correctly formatted before being presented to the Assembly.
4. Shall be responsible for keeping an up-to-date list of members and will advise them on the Assembly seating
5. Shall serve as an ex-officio member of all standing and adhoc Assembly committees, with the exception of the Elections Committee when the Speaker is running for reelection or any other committee where the Speaker may have a conflict of interests.
6. Shall vote in the Assembly only in the case of a tie.
7. Shall supervise the Assembly Recorder of proceedings.
8. Shall be an ex-official member of the Executive Board, and shall preside over the Executive Board meeting in the absence of the Chief Executive Officer and the Program Coordinator.
C. The assembly recorder:
1. Shall be elected from the Assembly
2. Documents attendance and verifies Quorum
3. Takes minutes during the meeting
4. Records all meetings and turn the minutes over to the General Secretary so that minutes may be disseminated.
5. Shall serve at the leisure of the Organization. Removal from office will be set by the guidelines of the executive
ARTICLE VIII:
RIGHTS & DUTIES:
A. Rights and duties of the members of the executive and other office bearers:
i. The Chief Executive Officer:
1. The chief executive officer shall be responsible for overall operation of the organization.
2. She shall use every effort to achieve the aims and objectives of the organization.
3. She shall chair the Executive body meeting.
4. She may nominate members on the District committee.
5. She shall form and dissolve special assignment committees for various activities as needed for the development of the organization's program.
6. She must see that all the decisions made in the committees are made by the majority vote. In case of a tie, she shall be called on to cast the deciding vote except in the assembly.
7. She shall see that the records of all activities are kept in proper order according to the constitution and the law of the land and the founder WICO International.
ii. Program Coordinator:
1. She shall assist and help the Chief Executive Officer in all manners possible.
2. She will be responsible for developing annual programs in coordination with the Chief executive Officer and other members of the Executive Body.
3. In case of absence of the Chief Executive Officer, she shall assume the role of the acting Chief Executive Officer with full power and responsibility of the Chief Executive Officer.
4. By order of the Chief Executive Officer she shall chair various meetings and activities and represent the organization at various venues.
iii. Secretary- general:
1. She will be responsible for all administrative activities of the organization and
must work in consultation with the Chief Executive Officer and the Program coordinator.
2. She shall keep track of all records/reports of all organization's activities and paper trail at District, National and International levels.
3. She shall keep the meeting minutes and circulate them within a week to the meeting.
4. She will call all General and Executive meetings as and when advised by the Chief Executive Officer.
5. She will be responsible for preparing the annual report and present it in the annual general meeting.
6. She shall see that the organization and its branches are properly registered
and keep it up-to-date.
iv. Financial Secretary:
1. She shall be undertaking all activities in relation to the financial and monetary aspect of the organization.
2. She shall keep track of all revenue and expenditure records, donations and dues etc.
3. She shall present the annual income and expenditures report at the annual assembly meeting of the organization.
4. She will be responsible for conducting an annual audit and keep books of accounts accordance with the Public Financial and Accounting Regulations and will be responsible for fund raising activities of the organization.
v. Members of Executive Body:
1. All members should attend the executive meeting and participate in the decision making process of the organization, be active and provide intellectual and creative ideas and thoughts to enhance and advance the organization.
B. Rights and Duties of the members of WICO Sierra Leone.
1. The General members who form the assembly of the organization have the right to cast vote for electing the members of the Executive Body.
2. They will be called upon to vote for other issues like constitution amendments and other issues. They must try their best to participate in person.
3. Voting is the basic right of the members. Each member must exercise this right according to her conscience.
4. Members elected or nominated to an office of the organization must make it their responsibility and duty to participate in the meetings and activities of the Organization as called upon by the Executive body for the development of the organization.
5. In order for any member to run for an elected office she must have participated actively in the
organization in various capacities and must have been a member of one working committee. Her candidacy shall be proposed by one member, seconded by another and endorsed by one of the founding members. The endorsement of a founding member shall be required for the first two elections only. Then-after endorsement of founding members is not required. No one founding member shall endorse two candidates for the same post.
6. Associate members of the organization can participate in all activities of the organization but
do not have the right to vote or run for elections. However, they may be appointed or nominated by the Chief Executive Officer in consultation with the Executive Body to serve in any of the committees formed by the Executive Body.
7. The assembly shall be the guiding body of the organization to see that the various activities of the Organization are in conformance with the constitution of the Organization. It is the duty of all members in all categories to bring to the notice of all if any article of the Constitution has been violated so that immediate remedial step can be undertaken to rectify the mistake.
C. Vote of No Confidence.
1. A voting member can floor the Vote of No Confidence to remove the Executive committee or a member of the Executive committee, or any other committee or individual of office by submitting written petition with signature of at least 40% of the voting members to the general meeting.
2. The Vote of No confidence has to be approved by 66% of the voting members of the organization in order to be implemented.
D. Rights and Duties of Members of the Advisory Board:
1. Members of the Advisory Board shall be a source of advice, experience and information for the Chief Executive Officer, the Executive Body and all other members of the Organization.
2. They are only a consultative body and shall not do anything to influence any activities of the
organization such as elections or other policy matters in a direct or an indirect way.
ARTICLE IX:
ELECTIONS
1. Elections shall be held in accordance with this constitution.
2. The Founding Members shall constitute a fully independent Electoral Commission three months prior to elections. Founding members are free to co-opt associate and honorary members for this exercise.
3. The assembly shall elect from its body the Executive Committee, a Speaker and a Recorder in accordance with the simple majority rule.
4. Each member shall cast only one vote.
5. Electoral commission shall be responsible for conducting free and fair elections as an important part of the democratic practice. The election process should be transparent and fully disclosed and explained to all members of the organization.
6. The Electoral Commission shall formulate all rules and regulations to conduct this fair and democratic election.
7. The registered voting members to exercise their basic rights. In case of the contested election the candidates will have to obtain at-least 50% of the vote cast to win the election.
8. All officers shall be elected by a simple majority of eligible members of "WICO Sierra Leone." All elections will be held every five years.
9. The speaker will take nominations from the floor. The nomination process must be closed and the motion seconded. The nominated parties will be allowed to vote if they are eligible voting members.
10. All voting shall be done by secret ballot and the detailed result announced by the Election commission, to be collected and tabulated by the recorder and one voting member of "WICO Sierra Leone," appointed by the founding members.
11. All office bearers will have a Five-year term in office starting the 1st of June.
12. Newly elected officers will assume office on 1st July of every election year, except in the case of midterm elections. Officers elected midterm will assume office immediately after their election.
ARTICLE X:
District Committee Members
1. The Chief Executive Officer shall nominate members to the District Committee as will be guided by the executive and founding members in accordance with this constitution.
2. District Committee Members must be Active Members of good standing.
3. Members are responsible to attend all meetings of both the District and the National Assembly.
4. Members may be removed in accordance with the procedures in this constitution.
5. Vacancies must be filled in accordance with this constitution.
ARTICLE XI:
DISTRICT COMMITTEES
1. There will be twelve District Committees
2. Each committee is required to convene and select a committee leader.
3. The twelve committees (12) shall have subcommittees i.e.:
i. Leadership development committee
ii. Business development committee
iii. Democracy and Human Rights committee
iv. Alternative dispute resolution Committee
v. Finance committee
vi. Arts and Edutainment committee
4. Other committees may be proposed by the Chief Executive Officer and approved by the executive in accordance with this constitution. The above Committees may be merged/removed or reinstated as and when the Executive deems it necessary.
5. Business in these committees must be conducted in a timely manner, and regular reports must be given to the Secretary General on the progress of the committee.
6. The District committees must present activities and recommendations for all proposals to the Assembly for approval.
ARTICLE XII:
GOOD STANDING ON COMMITTEES
1. Members, who have exceed four (4) unexcused absences meetings, will be removed from that committee and another member shall fill the seat from the assembly within one month upon endorsement by the Executive.
2. If it is the District committee chairperson that has exceeded four (4) unexcused absences in meetings, then the committee shall appoint a new chair by majority vote, and that new member shall be selected from the current members of the district committee.
ARTICLE XIII:
MEETINGS QUORUM/VOTING
1. Annual General Meeting: The Executive body shalall mandatory call one general meeting for all its members every year. The organization shall also conduct regularly scheduled meetings during all months except November and December and shall establish regular meeting times, which shall be published.
Executive Body Meeting: Executive Body must call to order at least four quarterly meeting of its body.
3. Emergency Assembly Meeting: The Executive body can call an Emergency meeting of the assembly as deemed necessary by the Executive body reflecting the need and urgency of the matter in hand to be discussed for the defense and upkeep of the organization.
4. District meetings: The district meetings of WICO Sierra Leone shall sit at least once every three months and will be presided over by the Committee leader and copies of minutes shall be passed on to the General Secretary.
5. Quorum (50%) must be present in order for voting to take place in all meetings. In the case of the
executive, if the Quorum is not reached for the validity of the meeting a second call for the meeting
shall be made and at least 33% of the executive members must be present in person to validate the
meeting.
6. Resolutions shall pass with a simple majority vote as specified in this Constitution.
7. Amendments to this Constitution shall be added upon passage with a 2/3 vote of the voting membership.
8. Minutes and other documents will be made available no later than one week after any meeting, and paper copies will be available at the next meeting.
9. Members are responsible to review the agenda and minutes for the previous meeting before the meeting at which they will be accepted.
10. All members are required to bring a copy of the current agenda and the minutes of the previous meeting to all meetings.
11.Any member who is in arrears of his /her financial obligation to WICO Sierra Leone shall have no vote if such arrears exceed three months. Only paid up members shall be entitled to vote.
12.Attendance on a procedure at meetings. It is mandatory that all members attend general meetings; Absentees must submit valid excuses prior to the commencement of the meeting.
ARTICLE XIV:
REMOVAL FROM OFFICE
Any officer of "WICO Sierra Leone" in violation of the organization's purpose or constitution may be removed from office by the following process:
1. A written request by at least 30 members of the assembly.
2. Written notification to the officer of the request and asking the officer to be present at the next
appropriate meeting prepared to speak in their own defense.
3. Written notification to the membership. 75% of the voting membership must be in attendance to vote on removal of an officer. A two-thirds (2/3) majority of those present is necessary to remove an officer.
ARTICLE XV:
REPLACEMENT
Should an officer resign or be removed, a special election will be held two weeks after written
notification to all voting members but not later than one month.
ARTICLE XVI:
THE FUND
i. A "WICO Sierra Leone Fund" for the organization shall be created to fund various activities of the
organization.
ii. The fund shall be generated from subscriptions and donations received from various members, well wishers and benefactors of the organization and income from various activities and program undertaken by the organization.
iii. Donations and grants shall be voluntary though solicited and donation drives will be conducted from time to time to meet the basic needs of the organization.
iv. "WICO Sierra Leone" will conduct all financial activities in accordance with procedures to be
developed by the executive, in accordance with the laws of Sierra Leone.
v. A current bank account shall be opened under the name "WICO Sierra Leone" with a reputable bank and shall have three principal signatories including the chief executive officer.
vi. The organization is authorized to enter into ventures to increase its operational income through
loan acquisition and partnerships with the approval of the founder members in accordance with the laws of the land
.
vii. An external auditor will be contracted to audit WICO Sierra Leone's books of accounts annually.
ARTICLE XVII:
AMENDMENTS
This constitution is binding to all members of "WICO Sierra Leone," but the constitution is not binding unto itself.
1. Amendments to the constitution may be proposed in writing by any voting member of "WICO Sierra Leone" at any meeting in which two-third (2/3) of the voting member are present.
2. These amendments will be placed on the agenda for the next regular assembly meeting.
3. Proposed amendments will become effective following approval of two-thirds (2/3) majority vote of voting assembly members.
ARTICLE XVIII:
DISSOLUTION
- The organization may be dissolved, proposed in writing by any thirty (30) voting member of "WICO Sierra Leone" at any meeting in which two-third (2/3) of the voting members are present.
- The proposal will then be placed on the agenda for the next regular general assembly meeting for discussion and debate.
- Proposed dissolution will become effective following approval of two-thirds (2/3) majority vote
of voting assembly members.
- The Secretary of the NGO Board and Registrar of Companies will be officially informed of this decision.
- The property of WICO Sierra Leone will then be passed on to organizations with similar objectives to be identified by the seating executive and the Founder members.
Adopted and signed on this 5th Day of November 2007.
SIGNATURE: …M.Kabba…………………..
Chief Executive Officer
……E.Turay…………………….
Financial Secretary